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Guideline for Establishing Licenses

Guideline for Establishing Licenses

Outline for a Licensing Agreement

  1. Parties Involved:

    • Identify the licensor (owner of the intellectual property) and the licensee (Harvest Christian University).

  2. Description of Licensed Property:

    • Specify the books, curricula, textbooks, lessons, seminars, and any other intellectual property to be licensed.

  3. Scope of License:

    • Define the permitted use of the licensed property, such as for educational purposes within the university.

  4. Duration:

    • State the period for which the license is granted, including any provisions for renewal or termination.

  5. Royalties or Fees:

    • Outline any payments to be made by the university to the licensee for the use of the licensed property.

  6. Usage Guidelines:

    • Include any specific restrictions or guidelines for the use of the licensed property, such as attribution requirements.

  7. Intellectual Property Rights:

    • Clarify that the ownership of the licensed property remains with the licensor and that the agreement does not transfer any intellectual property rights to the university.

  8. Warranties and Indemnities:

    • Address any warranties provided by the licensor regarding the licensed property and indemnification for potential legal claims related to the use of the property.

  9. Termination Clause:

    • Specify the conditions under which either party can terminate the agreement.

  10. Governing Law:

    • Determine the jurisdiction and laws that will govern the interpretation and enforcement of the agreement.

  11. Signatures:

    • Require signatures from authorized representatives of both parties to indicate their acceptance of the terms.

It's important to note that this outline is a general framework, and the specific details of a licensing agreement may vary based on the nature of the intellectual property and the preferences of the parties involved. For a comprehensive understanding of the licensing agreement at Harvest Christian University, it is recommended to refer to their official documentation or contact the university directly.

The payment structure typically included in a licensing agreement between a university and a licensee may consist of the following elements:

  1. Upfront Payments:

    • This may include an initial upfront payment made by the licensee to the university upon the execution of the agreement.

  2. Equity:

    • The university may receive equity in the licensee, usually in the form of common stock, to provide the university with a stake in the success of the commercialized technology.

  3. Reimbursement of Expenses:

    • The agreement may outline the reimbursement of expenses, such as past and future patent costs, associated with the technology that were previously borne by the university.

  4. Milestone Payments:

    • These are payments made to the university as the technology achieves specific developmental or commercial milestones, such as the initiation of clinical trials, sales initiation, or the commitment of a certain level of resources.

  5. Royalties:

    • Royalties are typically paid to the university when products that utilize the licensed technology are sold. This can be structured as a percentage of sales or a fee per unit sold.

  6. Minimum Annual Royalty:

    • The agreement may include minimum annual royalty payments, which are fees paid regardless of the amount of sales made.

The specific payment structure can vary based on the nature of the licensed technology and the negotiations between the university and the licensee.

Guideline for Establishing Licenses 

The purpose of a licensing agreement between a university and a licensee is to formalize the terms under which the licensee is granted the right to use the university's intellectual property, such as books, curricula, textbooks, lessons, seminars, and other resources. The agreement serves several key objectives:

  1. Maximizing Market Reach: The university aims to maximize the likelihood that products or innovations based on its intellectual property will reach the market, benefiting the public and potentially generating income.

  2. Protecting Intellectual Property: The agreement ensures that the university's intellectual property is used in accordance with specified guidelines, safeguarding its integrity and reputation.

  3. Generating Income: By licensing its intellectual property, the university can generate income through royalties, fees, or equity in the licensee, thereby supporting further research and innovation.

  4. Facilitating Innovation and Development: Licensing agreements enable the transfer of innovative technologies and research from the university to the commercial sector, fostering practical applications and development

  5. Establishing Clear Terms: The agreement outlines the scope of the license, permitted usage, duration, royalties or fees, quality assurance measures, and any additional clauses or requirements, providing clarity for both parties.

In summary, a licensing agreement between a university and a licensee serves to facilitate the responsible use and commercialization of the university's intellectual property, while also supporting innovation, income generation, and market reach.


  1. Description of Licensed Property:

    • Clearly outlining the intellectual property being licensed, such as patents, trademarks, or copyrighted materials.

  2. Scope of License:

    • Defining the permitted use of the licensed property, including any geographical or time limitations.

  3. Financial Terms:

    • Detailing the financial aspects, such as upfront payments, royalties, milestone payments, and reimbursement of expenses.

  4. Development Terms:

    • Outlining any development milestones, which may include the initiation of clinical trials, sales initiation, or resource commitment.

  5. Intellectual Property Protection:

    • Addressing how the university's intellectual property will be protected and any measures the licensee must take to ensure its protection.

  6. Quality Assurance and Monitoring:

    • Describing how the licensee will ensure the quality of products or services associated with the licensed property and any monitoring rights granted to the licensor.

  7. Termination and Renewal:

    • Specifying the conditions under which the agreement can be terminated and any provisions for renewal.

  8. Indemnification:

    • Outlining the responsibilities of each party in case of legal claims arising from the use of the licensed property.

  9. Confidentiality:

    • Addressing the handling of confidential information and any obligations to maintain its confidentiality.

  10. Dispute Resolution:

    • Detailing the process for resolving disputes that may arise during the term of the agreement.

These terms are essential for clarifying the rights and obligations of both parties and ensuring a clear understanding of the licensing arrangement.

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